FROM CONCEPT TO REALITY: WORKFLOW MANAGEMENT

Written By- Annu Taneja

Guided By- [ Asst. Prof. Monika Malik]

UNDERSTANDING WORKFLOW MANAGEMENT

The coordination between the tasks which schedules the work of an organization/person is workflow management. The word “workflow” simply means an arrangement of tasks. Basically, the work which takes place between setting up a goal and achieving it is workflow.

WORKFLOW AND PORTFOLIO MAKING

In simple words, portfolio is the visual [digital/manual] presentation of one’s work which includes many steps/tasks for making a dope portfolio.

1. INSPIRATION: For creating something new, one needs to be inspired by something or other to begin with. Inspiration board, mood board, colour board, swatch boards are created according to the inspiration.
2. IDEATION: The next step involves creating rough sketches in learning diary/ sketchbook for letting your ideas evolve, which can further be represented in the final portfolio to showcase the process.
3. DESIGN: Designing Digital illustrations and flats to present your designs and understand the construction of the same.
4. PRESENTATION: Presenting the work in a very creative way which makes a strong impression is very important. Remember, “Presentation is the key”
5. TECHNICALS: In this step every minute detail is taken care of. It is very important to monitor the details which takes place in the process.
6. PRODUCTION: After finalising the designs and details, the final step involves making and presenting the final garments through beautiful photographs .

WORKFLOW MANAGEMENT SYSTEM

Workflow management system (WfMS) is a software that maintains workflow management by automating the parts of management coordination that are common to different kind of workflows. Once a workflow is created, the path becomes very clear for the future projects. A good workflow can help in improving the communication between the staff/team and also helps in measuring the growth. In simpler words, the process of accomplishing the results is workflow.

WHY WORKFLOW MANAGEMENT?

There are several benefits of using workflow in every field:

1. Workflows reduce project risk– As the workflows are well tested before applying them, it reduces the risks and complexities which may/may not occur which will further help in reducing the redo costs.
2. Effect organizational change. When a team/staff works together, it limits the need for   management to intervene on the business/project process side and can provide an improved understanding of the workflow.
3. Workflows give better access to information. Complicated processes are reviewed/monitored at every point, ensuring that there are no issues. This monitoring allows project managers to review how well the process is running from end-to-end.
4. Workflows describes work responsibility to different people. Instead of your team/staff being confused about whose responsibility it is to complete the given task or where their own duties lie, a workflow defines it for them.  
5. Improves project timeline estimations. Gives project managers a brief to estimate how long a task/project will take. 
6. Provides visibility. Workflow is a way of communicating the process to the stakeholders.
7. Designers can focus on strategy. When a system/project is running smoothly, designers/managers don’t need to spend time focusing on the operations. Instead, they can pay more attention to other parts of their job, which can promote business growth/development.

Who doesn’t wish to go with the flow? Workflow management is very important in today’s fast moving world, one needs to make sure their work runs as they want it to run. Whether it’s portfolio making, designing or running a boutique workflow is everywhere.

Hope this was an interesting read.

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